Privacy Policy

Last Updated: May 2026

1. Information We Collect

We collect information you voluntarily provide to us when you:

• Make a donation: Name, email address, phone number, donation amount, PAN (optional for 80G receipt)
• Volunteer or partner with us: Name, email, phone number, organization name (for partners), skills, availability
• Contact us: Name, email, phone number, subject, and message content
• Subscribe to our newsletter: Email address
• Book a Puri Reel: Name, email, phone number, photo uploads

2. How We Use Your Information

We use the information we collect for the following purposes:

• Process donations and send tax receipts (80G certificates)
• Respond to your inquiries and requests
• Send you updates about our work, events, and impact (with your consent)
• Improve our website, programs, and services
• Comply with legal and regulatory requirements
• Prevent fraud and ensure the security of our website

3. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

• Service Providers: Razorpay for payment processing, Google Sheets for data storage, and email service providers for communications
• Legal Requirements: When required by law, court order, or to protect our rights, property, or safety
• With Your Consent: When you have given us explicit permission to share your information

4. Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include SSL encryption for data transmission, secure servers, and restricted access to personal information. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

5. Cookies and Tracking Technologies

Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device that help us understand how you use our site. You can disable cookies in your browser settings, but this may affect the functionality of our website. We do not use cookies to collect personal information.

6. Third-Party Links

Our website may contain links to third-party websites (e.g., Razorpay, social media platforms). We are not responsible for the privacy practices or content of these third-party sites. We encourage you to read their privacy policies before providing any personal information.

7. Children's Privacy

Our website is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete that information promptly.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Opt-out: Unsubscribe from marketing communications at any time
• Data Portability: Request a copy of your data in a structured, machine-readable format

To exercise any of these rights, please contact us at hello@conferencemind.org.

9. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Donation records are retained for 7 years to comply with tax laws.

10. International Data Transfers

Your information may be transferred to and stored on servers located outside of your country of residence. By using our website, you consent to the transfer of your information to countries that may have different data protection laws than your country.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this Privacy Policy periodically.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Email: hello@conferencemind.org
Phone: +91 6372084080
Address: Gajapati Nagar, Puri, Odisha, India — 752002